Online Travel Application Form
Guidelines for Professional Travel to Conferences
Please note applications for faculty research travel must be submitted and approved before the travel has occurred.
It is important for all faculty members to keep current in their disciplines and in the development of pedagogy. Because the college recognizes it shares this responsibility, the faculty development office administers funds for full time faculty to attend one annual conference within their discipline. If a faculty member has unused funds from one conference within a year, the rest of the unused money can be put toward a second conference, as long as it occurs within the same year. Unused funds are no longer allowed to roll over from one year to another.
Eligibility
Any tenured or tenure-track full-time faculty member is eligible to apply for professional travel funds. Faculty on leave are also eligible as well as faculty who are teaching specialists, full-time adjuncts, and on joint appointments.
Conference Travel Without Presenting
Eligible faculty may be reimbursed up to $500 for expenses related to professional travel each year (beginning on June 1). Travel to conventions, workshops, or meetings directly related to professional activities represent appropriate use of these funds. Normally, regular funds may not be used for professional expenses other than conference attendance and travel. Unused funds are no longer be allowed to rollover.
Presenter Funds
Faculty members who are presenting, performing, moderating a session, or have a position within the organization that requires them to attend a specific event are eligible to be reimbursed up to $1500. That number is contingent upon annual budget allotments and may change at any time.
International Travel Funds
Faculty who are attending a conference outside the United States are eligible to be reimbursed for an additional $400. Faculty are eligible to receive international travel funds only once during a budget year.
Stipend or Honorarium
Expenses for faculty travel to attend professional conferences and/or performances and presentations will only be reimbursed to the maximum appropriate above the expenses covered by any honorarium or stipend received by the traveler. The amount of the honorarium should be subtracted from the total costs of the trip at the time of the request for reimbursement. For example, a faculty member agrees to be the keynote speaker at a conference and is paid $500. The trip costs a total of $1200. Even if the faculty member would otherwise be eligible to be reimbursed for $1200, the maximum reimbursement is $700.
Reporting of Expenses
After returning from a trip, faculty who have been awarded travel funds should complete the Travel Expense Report, attach all receipts, and submit it to Mark Pleiss. The report form should include all the expenses associated with the trip regardless of whether the expense was actually covered by travel grant awarded. This will enable Faculty Development to determine whether to request an increase in faculty travel funds. The information will also be used to double check the accuracy of office records of charges on the faculty member’s procurement card. A Travel Expense report must be submitted in order for future travel funds to be awarded.