TUITION REFUNDS AND TITLE IV RETURN POLICY
Adjustments Due To Enrollment Changes: A reduction of credit hour enrollment within the add/drop period of the traditional semester or term may occur without tuition penalty. Tuition charges and financial aid packages will therefore reflect the student’s enrollment at the end of the add/drop period. (The add/drop period is always posted on the academic calendar, but is typically 5 business days). After the add/drop period has expired, a change from full-time to part-time status or a reduction in any credit hour enrollment, other than a complete withdrawal, will not change tuition charges or financial aid. For example, a student enrolled full-time will receive no tuition adjustment if he or she drops below full-time enrollment after the add/drop period of the traditional semester. Tuition adjustments for increased enrollment continue throughout the term.
Title IV Return Policy and Refunds Due to Student’s Complete Withdrawal from the College: A student interested in withdrawing from Simpson College should file a withdrawal form in the office of student development and make an appointment with the office of financial assistance in order to fully understand their particular financial implications of doing so. However; a student may also call or email the office of student development to begin the process.
Simpson College engages faculty and staff members in advance for a full academic year. Many other expenses for maintaining the college are likewise commitments of one or more years into the future. Therefore, a student who withdraws does not reduce materially the costs of operating the college. A student who withdraws before the 60% point in time in the semester or summer session will receive a refund of applicable tuition, room, board and fees. The amount of the refund is based on the percentage of the semester that has not been completed. Financial aid will be returned to federal, state and Simpson programs based on the same percentage. Title IV aid that is unearned is required to be returned and credited in the following order: Federal Unsubsidized Stafford Loans, Federal Subsidized Stafford Loans, Federal Perkins Loans, Federal PLUS (Graduate Students), Federal PLUS (Parent), Federal Pell Grant, Federal SEOG, TEACH Grant, other Title IV aid. Simply stated, a student who withdraws after completing 20% of the semester will be charged 20% of the applicable tuition, room, board and fees and would retain 20% of his/her financial aid. If funds have been released to the student because of a credit balance on the student’s account, then the student may be required to repay some of the federal grant and loan funds released to the student.
After the 60% point in the semester, students will have earned 100% of their funding in most, if not all circumstances. A calculation will still be performed to determine that there is no return of funds required and placed in the file of the student. As long as all of the Title IV funds have been earned by the student, no refund will be granted nor will financial aid be returned to any programs. The portion of the semester completed is based on calendar days from the first day of the semester through the last scheduled day of finals, including weekends and breaks that are fewer than five days in length.
Students who do not go through the “official” withdrawal process (i.e. leave campus without filing withdrawal papers or notifying the College) will be deemed to have attended through the mid-point in the semester unless the last date of attendance can be documented. They will have their charges and financial aid adjusted accordingly. This policy is subject to federal regulations, specifically the Higher Education Amendments of 1998, Public Law 105-244.
Example of a Recalculation for Complete Withdrawal from Simpson College
The enrollment period for the semester in this example contains 104 days. Examples for fall earned percentages are below:
- Withdrawal on day 2 = 2/104 = 1.9%
- Withdrawal on day 8 = 8/104 = 7.7%
- Withdrawal on day 63 = 63/104 = 60.5% – NO REFUND IN CHARGES
This example is for illustration purposes only. Actual charges and refund amounts may vary. The following is an example of charges and credits for a student who completely withdrew from Simpson College and all classes on the 46th day of the semester (46/104 = 44.2%). This student paid in full before withdrawing from classes.
|Original Charges||Revised Charges|
|$17,938||Tuition and fees||$7,929|
|Original Financial Aid||Revised Financial Aid|
|$2,723||Stafford Student Loan||$1,204 (retained amount)|
|$2,000||Simpson Grant||$884 (retained amount)|
|$9,000||Honor Scholarship||$3,978 (retained amount)|
|Total Original Aid||Total Revised Aid|
|$4,215||$2,352 credit owed back to Student|
Refunds on rooms may be given in the case of a student who, due to illness or other imperative reasons, officially withdraws from the College. No room is refunded after the 60 percent point in the term.
Board cancellations are effective one day after notifying the Office of Student Development. Board charges are refunded on a pro-rata basis. No refunds will be issued for unused Flex dollars at any time. No board is refunded after the 60 percent point in the term.
May Term Travel Course Refund Policy:
Students are responsible for all direct costs incurred by the College after the payment of the non-refundable application fee. To the extent possible, course instructors and Simpson College will attempt to secure a partial refund for students who withdraw from the program at least 90 days prior to departure and provide written notice of such to the International Education Coordinator. The partial refund to the student will be calculated by Simpson College on an individual student basis and will amount to a maximum of 50% of the direct costs incurred by the College that are recoverable. Within 90 days of the program’s departure, no refund will be calculated or due.
In case of hardship or unforeseen circumstances, the student may appeal the refund calculated per above by providing written notice of appeal to the International Education Coordinator. The appeal will be reviewed by a committee. All decisions made by the appeals committee are final.
If the May Term travel course is canceled by the College due to uncontrollable circumstances such as acts of war, health risks in the host country, U.S. State Department warnings, or any other reason, the College cannot guarantee, but will attempt to secure a partial refund of the final payment.