All space reservations for special events at Simpson College should be made through the Simpson Conference Department 515-961-1428. For completion of your food planning, please contact the catering manager at 515-961-1282.

Plan your menu at least 2 weeks prior to your event. Special arrangements such as type of service, table appointments, rentals and special meals should be discussed at this time. An appointment can be arranged to confirm details for functions that require special planning. Provide a final guaranteed number of guests a minimum of seventy-two (72) hours prior to the event. If the final guaranteed figures are not received from you at least 3 working days prior to your event, your highest estimated event figures will be considered your final guarantee.

Guidelines

Payment

Functions held at Simpson College, will be required to pay the final payment upon recept. Any invoice not paid upon receipt will be considered past due and subject to a 1% monthly service charge. 

Function Length

Normally functions last up to 2 1/2 hours. Because of the type of program or meeting, you have, your function may last longer. There may be an extra labor charge if staff is not permitted to clear tables before your presentation begins.

Late Arrivals, Cancellations and No Show

In the event that your group will be arriving later then scheduled, please notify the catering manager as soon as possible. We cannot be responsible for holding food longer than fifteen minutes past the scheduled time of service, unless previous arrangements have been made. All cancellations of food service must be made no less than twenty-four hours prior to the event. Should your group fail to cancel the reservation and fail to arrive at the scheduled time, you will still be billed for 100% of the final guarantee. An additional labor charge will be assessed for events scheduled less than 72 hours in advance.

Pick Up & Delivery

A minimum delivery charge of $25.00 will be applied to event sites located off the Simpson College Campus. Delivery of food and beverage items can be provided by Catering Services and includes the set-up. The sponsoring organization and or individual will be held responsible for the equipment and its condition. All deliveries will be picked up within normal working hours after the function. To avoid a delivery charge you may pick up the supplies yourself. All equipment sent out must be returned. Organizations or individuals will be billed for any missing equipment not returned within 24 hours.

Additional Charges

Prices do not include a 5% Iowa sales tax which will be added to your final bill. China service is available at an additional $1.00 per person. There will also be a set-up fee applied if Sodexho Services is required to set-up tables and chairs, the fee will be $35.00 per hour for a minimum of 1 hour, and $10.00 for each half hour there after. We do not include gratuities in any charges and are left to your discretion.

Removal of Food

Due to health department regulations and the nature of catering services, any food not consumed may not be removed from the serving location and remains the property of Sodexho Services.