Refunds

Dropping Classes/Change in Enrollment Status:

A student may add and drop classes during the add/drop period of each term. The Business Office and Financial Assistance Office will establish a student's tuition charges and financial assistance based on the student's enrollment status at the end of the add/drop period. After the add/drop period has expired, tuition will be refunded on a pro-rata basis as a student's enrollment status changes. After 60 percent of the enrollment period has expired, there will be no adjustments to tuition charges or financial assistance.

Complete Withdrawal:

A student interested in withdrawing from Simpson College should file a withdrawal form in the Office of the Dean of Students, and make an appointment with the Office of Financial Assistance.

Simpson College engages faculty and staff members in advance for a full academic year. Many other expenses for maintaining the College are likewise commitments of one or more years into the future. Therefore, a student who withdraws does not reduce materially the costs of operating the College.

A student who withdraws before the 60 percent point in time in the term will receive a refund in tuition, room, board and fees. The amount of the refund is based upon the percentage of the term that has not been completed. Financial aid will be refunded to federal, state and Simpson programs based on the same percentage. Stated simply, a student who withdraws after completing 20 percent of the term will be charged 20 percent of the applicable tuition, room, board and fees and would retain 20 percent of their financial aid. If funds have been released to the student because of a credit balance on the student’s account, the student may be required to repay a portion of the federal grant released to the student. Examples of the application of the refund policy are available upon request in the Office of Financial Assistance.

After the 60 percent point in the term, no refund will be granted nor will financial aid be reduced. The portion of the term completed is based on calendar days from the first day of the term through the last scheduled day of finals, including weekends and breaks that are fewer than 5 days in length.

Students who do not go through the “official” withdrawal process (i.e., leave campus without filing withdrawal papers) will be deemed to have attended through the mid-point in the term, unless the last date of attendance can be documented, and will have their charges and financial aid adjusted accordingly.

This policy is subject to federal regulations. Contact the Office of Financial Assistance for details and to learn of any changes to this policy.

OTHER REFUNDS

Room Refunds:

Refunds on rooms may be given in the case of a student who, due to illness or other imperative reasons, officially withdraws from the College. No room is refunded after the 60 percent point in the term.

Board Refunds:

Board cancellations are effective one week after notification to the Business Office. Board charges are refunded on a pro-rata basis. No refunds will be issued for unused Flex points at any time.

May Term Board Refunds:

May Term board charges will be refunded for students on a qualified absence from campus during May Term. A qualified absence is defined as one in which the student’s May Term study requires he/she reside off campus. Qualified absences must exceed one week. Board charges are refunded only if a student applies for the refund prior to departure from campus in April.

May Term Trip Refund Policy:

All students' deposits and final payments for May Term trips must be considered non-refundable. The trip director, on the students’ behalf, must pay large advance deposits to third parties for reservations pertinent to the trip. Due to the nature of these deposits and the third parties involved, it may be the case that refunds are possible for some trips and not others or that refunds were possible in a prior year but not in the current year for the same trip. To the extent possible, trip directors will attempt to secure a partial refund for the students when unforeseen circumstances prevent the student’s participation in the trip and the trip director is notified prior to three weeks before the trip’s departure. The partial refund to the student will only consist of funds that have not been paid to a third party and/or funds that are returned from the third party on behalf of the student. A refund will be given to the students for the excess funds when the May Term trip is completed, all expenditures have been paid and it is determined that more money was charged to the students for the trip than was needed.


	Student Account Policies Tuition & Fees TuitionPay Plan Refunds Purchasing Forms Staff
Tuition Refunds and Financial Assistance Returns Dropping Classes/Change in Enrollment Status: A student may add and drop classes during the add/drop period of each term. The Business Office and Financial Assistance Office will establish a student's tuition charges and financial assistance based on the student's enrollment status at the end of the add/drop period. After the add/drop period has expired, tuition will be refunded on a pro-rata basis as a student's enrollment status changes. After 60 percent of the enrollment period has expired, there will be no adjustments to tuition charges or financial assistance. Complete Withdrawal: A student interested in withdrawing from Simpson College should file a withdrawal form in the Office of the Dean of Students, and make an appointment with the Office of Financial Assistance. Simpson College engages faculty and staff members in advance for a full academic year. Many other expenses for maintaining the College are likewise commitments of one or more years into the future. Therefore, a student who withdraws does not reduce materially the costs of operating the College. A student who withdraws before the 60 percent point in time in the term will receive a refund in tuition, room, board and fees. The amount of the refund is based upon the percentage of the term that has not been completed. Financial aid will be refunded to federal, state and Simpson programs based on the same percentage. Stated simply, a student who withdraws after completing 20 percent of the term will be charged 20 percent of the applicable tuition, room, board and fees and would retain 20 percent of their financial aid. If funds have been released to the student because of a credit balance on the student’s account, the student may be required to repay a portion of the federal grant released to the student. Examples of the application of the refund policy are available upon request in the Office of Financial Assistance. After the 60 percent point in the term, no refund will be granted nor will financial aid be reduced. The portion of the term completed is based on calendar days from the first day of the term through the last scheduled day of finals, including weekends and breaks that are fewer than 5 days in length. Students who do not go through the “official” withdrawal process (i.e., leave campus without filing withdrawal papers) will be deemed to have attended through the mid-point in the term, unless the last date of attendance can be documented, and will have their charges and financial aid adjusted accordingly. This policy is subject to federal regulations. Contact the Office of Financial Assistance for details and to learn of any changes to this policy. OTHER REFUNDS Room Refunds: Refunds on rooms may be given in the case of a student who, due to illness or other imperative reasons, officially withdraws from the College. No room is refunded after the 60 percent point in the term. Board Refunds: Board cancellations are effective one week after notification to the Business Office. Board charges are refunded on a pro-rata basis. No refunds will be issued for unused Flex points at any time. May Term Board Refunds: May Term board charges will be refunded for students on a qualified absence from campus during May Term. A qualified absence is defined as one in which the student’s May Term study requires he/she reside off campus. Qualified absences must exceed one week. Board charges are refunded only if a student applies for the refund prior to departure from campus in April. May Term Trip Refund Policy: All students' deposits and final payments for May Term trips must be considered non-refundable. The trip director, on the students’ behalf, must pay large advance deposits to third parties for reservations pertinent to the trip. Due to the nature of these deposits and the third parties involved, it may be the case that refunds are possible for some trips and not others or that refunds were possible in a prior year but not in the current year for the same trip. To the extent possible, trip directors will attempt to secure a partial refund for the students when unforeseen circumstances prevent the student’s participation in the trip and the trip director is notified prior to three weeks before the trip’s departure. The partial refund to the student will only consist of funds that have not been paid to a third party and/or funds that are returned from the third party on behalf of the student. A refund will be given to the students for the excess funds when the May Term trip is completed, all expenditures have been paid and it is determined that more money was charged to the students for the trip than was needed.
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