By completing the Allocation Request Form, it is assumed that you and your organization have read and completely understand the SGA Code of Finance as is displayed on this page.

Click here for the allocation request form.

Finance Code of the Simpson College Student Government Association
Adopted March 30, 2005

Section 1 Recognized Student Organizations

A) Requirements; To receive funding from the SGA
Senate, student organizations shall:

        1.    Be recognized by the Dean of Student Activities as a registered
               organization;
        2.    Be a registered organization for a minimum of four weeks;

        3.    Have open membership to the Student Body;
        4.    Announce the organization to the Student Body with a
               campus-wide e-mail.

Section 2 Operating Budget

A) Guidelines

        1.    Recognized student organizations must submit allocation requests
               at least two weeks in advance of their activity, event, or
               miscellaneous needs.
        2.    All allocation requests must be submitted online at least 48 hours
               before the next regularly scheduled SGA Senate meeting.
        3.    Expenses the SGA Senate will not fund are:

                a.    Social gatherings that include alcohol;
                b.    Food and beverage expenses not part of a special program;
                c.    Internal: prizes, awards, and Honorariums;
                d.    Donations to charity;
                e.    Travel expenses;
                f.    Activities closed to any member of the Student Body;
                g.   Activities where participation is required by a course,
                      academic department, or major.

        4.    If all funds from the Operating Budget are allocated by the SGA
               Senate, no more allocation requests will be processed for the
               remainder of the academic year.

B) Post-Allocation

        1.    Organizations who have been allocated funds by the SGA Senate
               should contact the SGA Treasurer and the Simpson College
               Business Office to coordinate the transfer of funds.
        2.    Organizations are allowed to spend only the amount of their
               approved budget request for the purposes approved by the SGA
               Senate. Organizations are responsible for covering all expenses
               not approved by the SGA Senate.
       3.    All receipts must be turned in to the SGA Treasurer no later than
              two weeks after the all allocated funds have been used.
        4.   Organizations that do not turn in receipts may be denied funding in
              future allocation requests at the discretion of the SGA Senate.
        5.   Allocated funds not spent by an organization will remain in the SGA
              Budget.

Section 3 Line-Item Budget

A) Line-Item organizations; For a student organization to receive
Line-Item Status, the organization shall:

        1.    Be a recognized organization for two years;
        2.    Demonstrate a Campus-Wide Impact;
        3.    Provide a service to the Student Body that is not already provided
               by another Line-Item organization;
        4.    Demonstrate a need for funding prior to the start of the academic
               year.

B) Application for Line-Item Status

        1.    Organizations must fill out a Line-Item organization request
               application, available to all organizations at any point throughout
               the academic year through the SGA Treasurer.
        2.    The SGA Senate review all requests for Line-Item status one time
               per academic year in March. Requests will be approved by a super
               majority vote.
        3.    The SGA Senate may review all Line-Item organizations one time
               per academic year in March. Removing Line-Item status from an
               organization requires a super majority vote.

C) Guidelines

        1.    Line-Item organizations receive funding immediately following the
               approval of the SGA Senate.
        2.    Line-Item organizations must track all purchases and compile
               detailed proof of all purchases at the Spring Budget Hearings.
               Line-Item Organizations do not need to turn in receipts to the
               SGA Treasurer throughout the academic year.
        3.    Allocated funds not spent by a Line-Item organization will remain
              in the Line-Item organization’s account.
        4.    Line-Item organizations may request funding from the Operating
               Budget, but funding will be released only under special
              circumstances at the discretion of the SGA Senate.

Section 4 Spring Budget Hearings

A) Procedure

        1.    The SGA Treasurer must send out Spring Budget Hearings
               allocation request applications no later than March to all
               Line-Item organizations.
        2.    In order to receive funding from the SGA Senate, Line-Item
               organizations shall:

                a.    Turn in their completed allocation request application by the
                       designated date;
                b.    Attend the Spring Budget Hearings during their assigned
                       time slot;
                c.    Provide contact information for their advisor and all officers
                      for the current and upcoming academic year.
        3.     Line-Item organizations will be notified of the SGA Budget
                Committee’s recommendation no more than two weeks after the
                Spring Budget Hearings.
        4.    Line-Item organizations will be notified of their approved
               allocation amount by the SGA Treasurer no later than October.

*The SGA Budget is generated from the annual Student Government Fee.

**The Simpson College Board of Trustees and the SGA Senate must approve all changes to the Student Government Fee.

***The Dean of Student Activities may deny any allocated funding.


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SGA Code of Finance By completing the Allocation Request Form, it is assumed that you and your organization have read and completely understand the SGA Code of Finance as is displayed on this page. Click here for the allocation request form. Finance Code of the Simpson College Student Government Association Adopted March 30, 2005 Section 1 Recognized Student Organizations A) Requirements; To receive funding from the SGA Senate, student organizations shall: 1. Be recognized by the Dean of Student Activities as a registered organization; 2. Be a registered organization for a minimum of four weeks; 3. Have open membership to the Student Body; 4. Announce the organization to the Student Body with a campus-wide e-mail. Section 2 Operating Budget A) Guidelines 1. Recognized student organizations must submit allocation requests at least two weeks in advance of their activity, event, or miscellaneous needs. 2. All allocation requests must be submitted online at least 48 hours before the next regularly scheduled SGA Senate meeting. 3. Expenses the SGA Senate will not fund are: a. Social gatherings that include alcohol; b. Food and beverage expenses not part of a special program; c. Internal: prizes, awards, and Honorariums; d. Donations to charity; e. Travel expenses; f. Activities closed to any member of the Student Body; g. Activities where participation is required by a course, academic department, or major. 4. If all funds from the Operating Budget are allocated by the SGA Senate, no more allocation requests will be processed for the remainder of the academic year. B) Post-Allocation 1. Organizations who have been allocated funds by the SGA Senate should contact the SGA Treasurer and the Simpson College Business Office to coordinate the transfer of funds. 2. Organizations are allowed to spend only the amount of their approved budget request for the purposes approved by the SGA Senate. Organizations are responsible for covering all expenses not approved by the SGA Senate. 3. All receipts must be turned in to the SGA Treasurer no later than two weeks after the all allocated funds have been used. 4. Organizations that do not turn in receipts may be denied funding in future allocation requests at the discretion of the SGA Senate. 5. Allocated funds not spent by an organization will remain in the SGA Budget. Section 3 Line-Item Budget A) Line-Item organizations; For a student organization to receive Line-Item Status, the organization shall: 1. Be a recognized organization for two years; 2. Demonstrate a Campus-Wide Impact; 3. Provide a service to the Student Body that is not already provided by another Line-Item organization; 4. Demonstrate a need for funding prior to the start of the academic year. B) Application for Line-Item Status 1. Organizations must fill out a Line-Item organization request application, available to all organizations at any point throughout the academic year through the SGA Treasurer. 2. The SGA Senate review all requests for Line-Item status one time per academic year in March. Requests will be approved by a super majority vote. 3. The SGA Senate may review all Line-Item organizations one time per academic year in March. Removing Line-Item status from an organization requires a super majority vote. C) Guidelines 1. Line-Item organizations receive funding immediately following the approval of the SGA Senate. 2. Line-Item organizations must track all purchases and compile detailed proof of all purchases at the Spring Budget Hearings. Line-Item Organizations do not need to turn in receipts to the SGA Treasurer throughout the academic year. 3. Allocated funds not spent by a Line-Item organization will remain in the Line-Item organization’s account. 4. Line-Item organizations may request funding from the Operating Budget, but funding will be released only under special circumstances at the discretion of the SGA Senate. Section 4 Spring Budget Hearings A) Procedure 1. The SGA Treasurer must send out Spring Budget Hearings allocation request applications no later than March to all Line-Item organizations. 2. In order to receive funding from the SGA Senate, Line-Item organizations shall: a. Turn in their completed allocation request application by the designated date; b. Attend the Spring Budget Hearings during their assigned time slot; c. Provide contact information for their advisor and all officers for the current and upcoming academic year. 3. Line-Item organizations will be notified of the SGA Budget Committee’s recommendation no more than two weeks after the Spring Budget Hearings. 4. Line-Item organizations will be notified of their approved allocation amount by the SGA Treasurer no later than October. The SGA Budget is generated from the annual Student Government Fee. The Simpson College Board of Trustees and the SGA Senate must approve all changes to the Student Government Fee. **The Dean of Student Activities may deny any allocated funding.
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